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Student Employees

Most student hires in the Department of Bioengineering are teaching assistants or research assistants. Those hires are handled by the department Student Services office.

Occasionally it may be appropriate to hire a student for a limited time to help with administrative or technical tasks within the department or to conduct research. These are treated as normal temp/casual hires and a standard departmental temp/casual hire should complete and submit a hourly hire form to Marlys LeSene, the department's Staff Administrator.

An enrolled Stanford student does not need a background check; however if a student has not previously been paid by Stanford, they will need to complete an Employment Authorization I-9 Form and submit it to Marlys LeSene, the Staff Administrator.

Stanford students should not work more than a total of 20 hours per week while enrolled during the academic year. US citizens and permanent residents are permitted to work an additional 8 hours per week in incidental hourly employment unrelated to an assistantship. This brings their weekly hours to a maximum of 28 during the academic year. During the summer they may work up to 40 hours per week. Some international students may be limited to fewer hours due to visa rules.

 

Getting Paid

Stanford employees are paid twice per month:

  • on the 22nd for work performed from the 1st through the15th of the month, and;
  • on the 7th for work performed the 16th through the 31stof the preceding month.

Hourly employees, including student employees, should submit a timecard in Axess before the end of each pay period. On payday, payroll will send a live check to the employee's mail code unless the employee has completed a direct deposit form in Axess, sending the payment directly to the employee's bank account.

Hourly employees should enter their daily hours worked into their timecard, being sure to indicate required breaks during work. An employee who works longer than four hours straight should take at least a 15-minute break. If more than six hours straight are worked, the employee should indicate at least a 30-minute break (lunch). If an employee works more than eight hours per day or more than 40 hours per week, they will receive overtime pay (1.5 times regular pay) for those additional hours. an employee should not work overtime unless they have received prior approval from the supervisor.